Easy to use online employee expenses software
Unlike other online expenses software the functionality you need to manage employee expenses is seamlessly integrated with business/ erp accounting and job tracking features and included in our low cost web based ERP small business management software. You and your employees have access to your businesses expenses system from any web connection. Our web based ERP software gives you immediate control and visibility of your employee expenses wherever you want to work.
Easy to set up and use expenses software
Nobody likes filling in their expense forms, nobody like chasing people to fill in expense forms and nobody likes surprises when employees submit expense forms. What’s more sorting and entering the details of employee expenses into the accounts is a lot of work, extra time and cost on bookkeepers fees and prone to errors.
With just a few clicks employees can create a new expense claim, look up the related expense codes and complete their expenses. Our expense software functionality allows you to easily set up and add new cost codes as required which in turn immediately become available for use by everyone in your organisation .
Original document management
Storing receipts and disbursements is an essential part of the accounting audit trail, so we make it easy for every user to easily upload and store scanned images of their receipts and actually attach them directly to their submitted expense claims.
Employee advances
Unlike the vast selection of expense software on the web, our expense software is seamlessly integrated with our business accounting and therefore allocating and accounting for making cash advances to your employees is immediately recorded in your business accounts. Issuing and recording advances can be done with just a few clicks providing the authorised user has the appropriate permissions.
Expense claim approvals
Good financial controls and policies are essential to every business and our web based ERP small business management software enables you to easily manage who has the authority to approve expenses. Expense claim review and approvals are incredibly straight forward. Using our web based ERP software’s powerful roles and permissions software you can easily set up who can review and approve employee expense claims.
Company Mileage
Recording and tracking company mileage is essential and our web based ERP software makes light work of reporting the costs and trends in mileage expense claims. It’s simple for employees to record mileage on their expense claims and we give you plenty of flexibility to specify rates for different circumstances such as private or company car mileage.
Tracking and reclaiming tax
Accruing and assessing tax liabilities and refunds due from employee expenses is essential. Our expense software gives you the mechanisms and reports to ensure the full effect of claims in recorded in your business accounts.
Reporting
Tracking who is spending what, why and when is easily monitored by our expense software. Discovering the status and effect of incoming and submitted expense claims Configuring, memorising and using our web based ERP business intelligence reports to report and analyze costs associated with employee expenses is straightforward and allows you to quickly highlight areas to influence policy and management decisions associated with employee spend.
Works seamlessly with Job Tracking
Allocating expenses to internal and customer jobs is simple. Every expense claim allows users to specify a job to which the expense can be attributed. Expenses can then be marked up and invoiced to customers.
