Purchase order management – the No. 1 reason why ours is better

Our low cost web based ERP small business management software provides a comprehensive set of purchase order management tools and purchasing documents that are seamlessly integrated with your business accounting and supplier relationship management, so you always have a complete picture of your purchasing and can be easily adapted to fit common business processes such as:

  • Purchase order management and approval
  • Supplier relationship management
  • Vendor/supplier payments
  • Purchase quotation evaluation
  • Item receipts
  • Purchase invoice (bill) and vendor credit note tracking
  • Cash purchase tracking
  • Business expense tracking
  • Disbursements tracking and reconciliation
  • Input tax reporting
  • Accounts payable management

Flexible purchase process work flow

Our purchase order management system gives you the maximum flexibility you need to manage purchase quotation, purchase order and purchase invoice (bill) processes such as:

  • Purchase quotation to single or multiple purchase  orders
  • Purchase order to single or multiple purchase invoices
  • Purchase order to single or multiple Item receipts
  • Purchase quotation to single or multiple cash purchases
  • Purchase order to single or multiple cash purchases
  • Purchase Item Receipt to Purchase Invoice
  • Sales order to single or multiple purchase orders for drop shipments
  • Purchase invoice to single or multiple purchase credit notes

Purchase order authorization

You can set up simple rules to allow purchasing managers and supervisors to approve purchase orders before they are released to vendors.

Purchase order line item fulfillment tracking

Purchase orders automatically track line item fulfillment with the corresponding Item receipt (s) so you can easily track and identify what has and hasn’t been received or invoiced.

E-mail and track Purchase orders and purchasing documents

Our web based ERP small business management software enables you to e-mail and track purchase documents in PDF format and track every incoming and outbound mail at the contact level.

Purchase order reporting

Using our web based ERP business intelligence reporting you can easily generate and custom reports you need to track and measure purchase order activity.

Original document storage and management

You can store telephone call transcripts, multiple notes, supplier documents, hyperlinks, reminders, on every purchase document with just a few clicks.

Customizable document templates

You can customize the look and feel of every purchase document to correspond your company brand guidelines or livery.

Automatic tax, currency and purchase cost selection

Our purchase documents automatically display and record the specific trading currency, related exchange rate, correct tax code and purchase cost associated with each vendor reducing amount of errors in the purchasing process.

Customizable and extendable e-mail templates

We provide an easy to extend set of customizable e-mail templates enabling you standardise on the structure and format of your purchasing e-mails.