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Entering Payment Details

The method for entering the payment details – bank account details and payment references for a Customer or Supplier, is very similar.

How to Enter Details for Received Payments (Incoming Payments)

  1. From the Explorer click Customers.
  2. Select the Customer you want to receive a payment for.
  3. In the Customer Actions drop-down menu, select ‘Receive Payment’.
  4. Select the ‘Payment Method‘ tab. (see below)
  5. First pick the appropriate payment from the drop down field ‘Payment Method’.

Payment Method tab for receiving a payment

Payment Method tab for receiving a payment

  1. Depending on the Payment Method selected, different fields will expand prompting more information to be added. eCheck and Credit Card will require additional fields to be completed. (see Below)
  2. Complete the fields and select ‘Save’.

 Credit Card Payment details

Credit Card Payment details

Reference Box

Specify a arbitrary payment reference such as a check number. Completing this field with the unique number that appears on your bank statement will make reconciliation of your bank account simpler.

A/C Memo

The Accounts Memo field allows you to tag the transaction with a simple description that is visible within Account transactions (e.g. in accounting reports).

Deposit to

To deposit the payment directly to a Bank Account , tick the ‘Deposit to‘ checkbox and select the appropriate Bank Account.

NOTE:

Checks are first sent to a Non-Deposited Funds account, until the check has been deposited.

Deposited Payments

If a Payment was first sent to a Non-Deposited Funds Account and later deposited (paid in) to a Bank Account then you cannot edit the Payment.

If you try to edit the Payment, an error will display.

When clicking on the ‘Deposit‘ link in the error, the Deposit Document on which the Payment is recorded will be displayed. See Working with Deposits.

How to Enter Details for Payments made (Outgoing Payments)

  1. From the Explorer click Suppliers.
  2. Select the Supplier you want to receive a payment for.
  3. In the Supplier Actions drop-down menu, select ‘Make Payment’.
  4. Select the ‘Payment Method‘ tab. (see below)
  5. First pick the appropriate payment from the drop down field ‘Payment Method’.
  6. Depending on the Payment Method selected, different fields will expand prompting more information to be added.

Payment Method tab for making a payment

Payment Method tab for making a payment

  1. Complete the fields and select ‘Save’.

Reference Box

Specify a arbitrary payment reference such as a check number. Completing this field with the unique number that appears on your bank statement will make reconciliation of your bank account simpler.

A/C Memo

The Accounts Memo field allows you to tag the transaction with a simple description that is visible within Account transactions (e.g. in accounting reports).

Pay From

A Bank, Credit Card or Cash Account in the ‘Pay From‘ field must be selected.