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Non-Stock Items

Non-Stock Items, also called Non-Inventoried Items, are Items that you do not stock. For example, a sink which a plumber must install. The sink will be bought in for the specific job.

Also, for products you don’t want to keep track of how many you have at a particular time, then you can use a Non-Stock Item.

How to create a new Non-Stock Item

To create a new Non-Stock Item either use the Items Shortcut, or from the Explorer click Products/ServicesItems and click ‘Create New‘ from the Item List.

Select ‘Non-Stock‘ to display a new Stock Item Document.

Non-Stock Item Key Facts

  • The Item Code (sometimes called the Product Code) is a mandatory field; a Description can be added to further identify the Item if desired. These will appear on the Transactional Document (e.g. a Sales Invoice) when the associated Line Item is selected.
  • The Item Code has to be unique. You will get an error on saving the Item if it is not.
  • You enter the default sale price on the Sales/Prices tab. You enter the default purchase cost on the Purchasing/Costs tab.
  • These prices/costs will automatically appear on Sales/Purchase Documents respectively when the associated Line Item is added.
  • You can specify cross/up-sell information in the ‘Cross/Up-sell Information‘ tab. If you enter information here corresponding Line Items will display a info icon indicating there is information associated with the Line Item. Clicking on the icon will show the Item information in a popup window.
  • Use the Classification tab to specify the Item’s associated Categories and Attributes, if any.
  • You can use the Images tab to upload images of the Product.
  • The Accounting tab defines how the Item is mapped to the Chart of Accounts. The default account mappings are set in the Accounts configuration page.

Also Read About

Working with Items
Working with Transactional Documents
Entering Line Items
Working with Item Categories
Working with Item Attributes
Working with Price Levels
Configuring Accounts
Working with the Chart of Accounts
Working with Classifications
Importing Data