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Closing the Accounts

To ensure the integrity of your accounts for a period, you can ‘lock’ of ‘close the Accounts for that period – blocking additional transactions or modifications.

It is possible to edit or create a transaction before the close date (e.g. to correct a mistake) by opening the Accounts again.

How to close the Accounts

  1. From the Explorer click SetupConfiguration;
  2. From the pane on the right, select the green ‘Accounts‘.
  3. The document titled ‘View Accounts Configuration’ will open.
  4. From the Action Bar drop-down menu click ‘Close Accounts‘; this displays the Close the Accounts setup page (shown below).
  5. Select the closing date.
  6. Add a comment such as year XX Financial year-end.
  7. Click ‘Close the Accounts’.

Closing the Accounts

Closing the Accounts

How to open the Accounts

  1. From the Explorer click SetupConfiguration;
  2. From the pane on the right, select the green ‘Accounts‘.
  3. The document titled ‘View Accounts Configuration’ will open.
  4. From the Action Bar drop-down menu click ‘Open Accounts‘; this displays the Open the Accounts setup page (shown below).
  5. Add a comment.
  6. Click ‘Open the Accounts’. (see below).

Opening the Accounts

Opening the Accounts

How to view the ‘open/close’ history

  1. From the Explorer click SetupConfiguration;
  2. From the pane on the right, select the green ‘Accounts‘.
  3. The document titled ‘View Accounts Configuration’ will open.
  4. From the Action Bar drop-down menu click ‘Find‘.
  5. Click on ‘Accounts Closure History’.
  6. This will show the dates and the persons involved. (shown below).

Accounts open/close history

Accounts open/close history

Also Read About


Working with the Chart of Accounts
Configuring Accounts
Importing Data
Resetting your system