Non-stock Items are the goto Item for modeling anything you do not stock whether it be physical or not.
Good examples of non-stock Item that are not physical are a service, cost or a period of time.
Non-stock Items can be used to model SKUs that are specifically Drop Shipped or for a Special Order.
Non-stock Item: Reference
Sales | Prices tab |
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| Item Code | A unique alphanumeric identifier | |
| Sales Description | ||
| Matrix Parent | Select an Item (see ‘is Matrix’) | |
| Barcode | For barcode readers. i.e. Item part # or UPC code. This will be printed on Order, pick, pack and ship documents. | |
| Serial Number | Don’t use, check out the Warehouse Management System (WMS) | |
| Item is Active | Is available for use on a new Document | |
| Item is Sold | Is available for use on a Sales Document | |
| Is Matrix | Check and save to make this ‘Matrix master | |
| Commodity Code | Google commodity code for your respective country | |
| Lot Number | not in use | |
| Pricing details | ||
| Unit Price | The base selling price | |
| Sales Units | The sales unit of measure i.e. ‘each’ – see ‘Unit of Measure relationships’ | |
| Item Tax | The Item is taxable | |
| Foreign Price | The default price commensurate with the customer’s default currency. In other words, if your base currency is USD and your customer pays you in CAD, then this is a fixed price for this Item in CAD. | |
| Selling Information | ||
| Free text area | If you enter information here, and ‘i’ will appear on the Line Item when you add this Item to a Sales Document. Links and text allowed | |
| Related website | I.e. a product page on your website | |
| Cross | upsell information | ||
| Free text area | If you enter information here, and ‘i’ will appear on the Line Item when you add this Item to a Sales Document. Links and text allowed | |
| Size and Weight | ||
| Dimension Units | i.e inches, centimetres etc | |
| Height | ||
| Width | ||
| Length | ||
| Weight Units | i.e lbs, kg, etc | |
| Weight | ||
| Volume Units | i.e. lb/ft³ etc | |
| Volume | ||
| Shipping Information | ||
| Item is drop shipped | Not in use | |
| Pack separately | Info only | |
| Weigh before shipping | Info only | |
| Number of units per box | Info only | |
| Shipping instructions | Info only | |
Purchasing | Costs tab |
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| Item is Purchased | Item can be sued on Purchase Documents | |
| Default Order Type | Standard, Drop Shipped or Special Order | |
| Costing details | ||
| Unit Cost | The latest purchase cost as manually entered by you. | |
| Purchase Units | See ‘Units of Measure’ | |
| Item Tax | Tax code relating to Item or Item Tax option id. (USA only) taxable or not | |
| Foreign Cost | The default price commensurate with the Supplier’s default currency. i.e. if your base currency is USD and your Supplier invoices you in CAD, then this is a fixed price for this Item in CAD. | |
| Preferred Suppliers | ||
| The information in the list is used by these automations: On Sales Order, Create Dropship Purchase Order, Create Special Order. On Purchase Order Generator, ‘by Item’ and ‘by Order.’ | ||
| Supplier | ||
| Item Code | The Supplier’s SKU / Item code. | |
| Description | ||
| Unit Cost | The latest cost you manually added here | |
| Stock | The current stock level for this Item | |
| Minimum Order Quantity | Used for information and by the Purchase Order generator. | |
| Average Lead Time (days) | ||
| Use on Docs | Available for use on Purchase Orders | |
| Default | The default used by the automations. | |
| Purchasing Information | ||
| Free text area | If you enter information here, and ‘i’ will appear on the Line Item when you add this Item to a Purchasing Document. Links and text allowed | |
| Related Website | i.e the Supplier’s product page | |
| Reorder Level | ||
| Size and Weight | ||
| Dimension Units | i.e inches, centimeters etc | |
| Height | ||
| Width | ||
| Length | ||
| Weight Units | i.e lbs, kg etc | |
| Weight | ||
| Volume Units | i.e. lb/ft³ etc | |
| Volume | ||
| Delivery Information | ||
| Free text area | Text and Links allowed. | |
Classification tab |
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| Categories | ||
| Category | A top-level key i.e. Manufacturer | |
| Attributes | ||
| Name | I.e. the product color | |
| Value | I.e. red, amber, green | |
| Auto description | Used by Matrix Items | |
| Class | ||
| Item Class | Classification for the item when it is put on the Line item, and used in the general ledger. | |
Images tab |
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| Image 1, Image 2, Image 3, Image 4 | Placeholder for an uploaded images | |
Accounting tab |
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| Income | where the income is posted on the general ledger (profit & loss) | |
| Expenses | where the cost is posted on the general ledger (profit & loss) | |
E-commerce tab |
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| Customer Portal | ||
| Available in Portal Cart | Will display this Item in the TAP (Trade Acceleration Portal) | |
| Shopping Cart Information | ||
| Cart Mapping | The cart it’s used on | |
| Utility Fields | ||
| Price Impact | Contact support. | |
Custom fields tab |
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