Inventory replenishment and back order automation

  • One-click assessment of order shortfalls and inventory needs.
  • Aggregate and calibrate SKU quantities by supplier.
  • Bulk create and email Purchase Orders.
  • Track Sales Order to Purchase Order dependencies at line item level.

Back order automation workflow

Demo: Purchase Order generator by Order

 

Detect shortfalls on Sales Orders

With the exception of approving the purchasing decision, our cloud ERP solution for wholesalers can automate the back order process. This one-click action creates additional time for key workers so they can focus on quality as opposed to quantity.

Regardless of your order volume, back order tasks consume hours of time which could be better spent with customers, managing exceptions, or creating value.

Whether or not stock allocation has been performed, the cloud ERP solution can detect and recognize insufficient stock situations on every captured sales order.

Review SKU shortfalls versus Customer and Order value

The result is an aggregated requirement of each SKU by ‘preferred vendor’. The calculation made by our cloud ERP software takes into account any vendor MOQ (minimum order quantity) and lead times recorded on the preferred supplier profile.

The user can quickly review by vendor and SKU the respective quantities and investment required against each order and customer priority.

Calibrate SKU quantities, costs and priorities

Based upon the review and the subsequent decisions the user can adjust the quantities to fit with working capital and customer parameters. The order management software automatically calculates the resulting costs.

The results can be used to communicate with each vendor, or negotiate the transaction outcome.

Generate Purchase Orders, review and send

With one click the user can generate the purchase orders for each vendor. An extra level of approval can be configured on Purchase Orders. Approval roles can be preset on the relevant user login.

With just two clicks users can email each Purchase order. Users can design and use templates to eliminate effort. Users can correspond by email from the supplier master.

With the addition of a small automation Purchase Orders ready for action by suppliers can be bulk emailed from the Purchase Order list.

Track Sales Order to Purchase Order dependencies at line item level

To avoid customer dissatisfaction and canceled orders, knowing the ETA of every SKU on backorder is mandatory.

From every Sales Order in our cloud ERP solution for wholesalers users can see which Purchase Orders contain the commensurate SKUs, and when they are due to arrive.

Similarly from each Purchase Order users can see which Sales Orders resulted in and are depending on back-ordered SKUs.

Inventory replenishment order automation workflow

Demo: Purchase Order generator by Item

 

Review stock levels and trends i.e. velocity

With the exception of approving the purchasing decision, our cloud ERP solution for wholesalers can automate the inventory replenishment process. This one-click action creates additional time for key workers so they can focus on quality as opposed to quantity.

The correlation between demand, service levels, having sufficient stock in the warehouse, and on order from suppliers can be parameterized.

We can provide simple and sophisticated solutions for inventory optimization.

Once the parameters such “as how much safety stock when?” are decided, these can be preset as a ‘reorder level’ on every SKU.

With one click users can scan, detect, and report which SKUs reorder thresholds have been exceeded and by how much.

Calibrate SKU quantities, costs and priorities

Based upon the review and the subsequent decisions the user can adjust the quantities to fit with working capital and service level parameters. The order management software automatically calculates the resulting costs.

The results can be used to communicate with each vendor, or negotiate the transaction outcome.

Generate Purchase Orders, approve and send

With one click the user can generate the purchase orders for each vendor. An extra level of approval can be configured on Purchase Orders. Approval roles can be preset on the relevant user login.

With just two clicks users can email each Purchase order. Users can design and use templates to eliminate effort. Users can correspond by email from the supplier master.

With the addition of a small automation, Purchase Orders ready for action by suppliers can be bulk emailed from the Purchase Order list.